Hexham Canoe Club Committee meeting Thursday 19h January 2012, 19:30, The Dyvels, CorbridgeApologies: Sarah Wooton (SW), Andy Brittlebank (ABr), Colin Rendall (CRe) Present: Anna Barker (ABa), Claire Ridley (Cri), Mike Woodhouse (MW)Michael Nelson (MN), David Glendenning DG), Lorraine Glendenning (LG), Scott Bradley (SB),

Priority items for meeting (identified to the chair at the start)
BCU NE Region ACM
Part-year memberships: It was agreed that after October half the annual rate would becharged. After 1st January only the £5 joining fee would be payable until renewal.

.Identify those who have paid the full annual rate since the end of October and offer

- LG to provide rates to MN so that these can be added to Facebook Pages

LG/MN

1 Minutes of last meeting: These were accepted as a fair record of the meeting

2 Matters arising: Keys have been ordered and are ready for dispatch when payment is receivedPadlock: some people appear to be leaving the gates unlocked

3 Secretary’s report: No report

4 Treasurer’s report / Money: There is £11567.03 in the bank and approx £245 in notes. Concern was raised about whether we would be liable for tax. There was a proposal to purchase a fleet of polo boats. VP believes we could get a fleet (of 7 boats) for around £3k. We would also need Bas and paddles (we already have polo helmets).Boats could be used on the river as well as for matches in pools, but would need to be
thoroughly cleaned – perhaps on trestles as the rowers do.- Verify our tax position - Get quotes for polo fleet and associated equipment 

5 TGWA (LG) A snagging list for the buildings has been requested by Terry Robson. He will see whether he can get more progress when he raises it with Guy Wickham.The next level to pursue could be to raise the issues with Sport England, who could seek redress from NCC if they felt the project had not been adequately delivered. 2k has been raised for a leaflet promoting FOTG users (HRC, QEHS, HCC, Golf Club etc.) They need three paragraphs from each club FOTG would like us to contribute to running an event. It was agreed that we could support something in the Summer – perhaps combined with a GoCanoeing event.
Tyne Rivers Trust have arranged for Sealink Offshore to investigate the repairs required to the landing stage.
 They will send a diver to examine the structure.
The proposed hydro scheme has won £100k to do an initial study. There will be an open consultation in February (notice to be placed in the Courant). The impact of the scheme on waves below the bridge is unknown. The timescales are for work to be carried out in 2013 (possibly for August completion) – they want to cordon off the car parking areas and underpass for the duration of the project. It was suggested that if we receive no contact from the group beforehand, then members– should attend the consultation and ask awkward questions.

- Prepare words for FOTG leaflet

6 Tyne Tour – A second review meeting was held. The new logo is on the website and on the Twitter pages (anyone who wants to Tweet can be provided with a password).

7 Region: No meetings have been held

8 Top Club: Needs paperwork from CR.

9  Youth Leader: A mini-slalom (in half of the pool) is being planned. There will also be a session to get youths into different types of boats.
The Bobby Timperley Memorial Race will be held on Sunday for Wavehoppers and div B
WWRs. There is Slalom training at Prudhoe on Saturday at 11:00.

10 Club Welfare Officer: Some people need to be updated on safeguarding issues

11 Boathouse Manager: Replacement airbags have been ordered. Spraydecks still need  inspection to see whether any need to be renewed. The LH paddles delivered at the Tyne Tour turn out to be RH ones. Desperate Measures believe that they can be used as LH but there are problems with the rolling grips. Desperate Measures are to propose a solution.

12 Coaching Reps: Michael Errington has requested funding for L2 coaching & assessment (approved). Twitter is now running for the Tyne Tour – it needs followers. The coaching document is awaiting final ratification and a formal vote of acceptance.

13 Trips Reporter: 4 trips have run – Corbridge to Prudhoe, The Paul Burgess Memorial Paddle (Haydon Br to Hexham), Slaggyford to Haltwhistle and Wark to Barrasford with plenty of
participants.

14 AOB :Div B race: NC has software for calculating Div B race results with handicaps etc. MW and CG wil be at the finish to record times. NC will be at the start
QEHS event: on 18 from competitive rowing. This will involve a regatta and they have requested that we stay off
the river.th August, QEHS are planning an event to mark Matthew Wells retirementNext Meeting: 19:30 on 16/02/12 at TGWA Clubhouse, Tyne Green

(Apologies from MW who will be away on holiday).